LOA records checklist for a Part 91 inquiry
Give your specialist a clear starting point: what you plan to do, what you already hold and which records still need to be located.
This is an inquiry-preparation worksheet, not a universal FAA application checklist. Your operation, aircraft and requested authorizations determine the scope that needs review.
Source links checked November 3, 2026.
1. Write a short operating brief
| Record or topic | What to organize | What to flag |
|---|---|---|
| Operator and contact | Record the operator name exactly as you use it, the person coordinating the work and the best contact details. | Flag a recent purchase, lease, management change or name discrepancy rather than silently choosing a name. |
| Aircraft identity | List each aircraft separately: registration, manufacturer, model and serial number from the records you hold. | Identify which documents belong to which aircraft; do not reuse a similar aircraft’s records as evidence. |
| Planned flying | Describe destinations or operating areas, aircraft involved and the capability or authorization you want reviewed. | Say whether this is a first request, an aircraft addition, a revision or a change of operator. If unsure, describe the intended operation in plain language. |
2. Inventory the records you already hold
| Record or topic | What to organize | What to flag |
|---|---|---|
| Existing authorizations and correspondence | Collect current and earlier authorization letters, application correspondence and any open questions from your FAA office. | Keep issued documents separate from drafts or proposed amendments, and note who holds the latest copy. |
| Aircraft capability information | Locate relevant flight-manual supplements, equipment lists and manufacturer capability statements that are already available to you. | Record document titles and revision dates. Ask your specialist which specific evidence belongs in the eventual application. |
| Procedures and training records | Identify the manuals, procedures, training certificates or completion records associated with the planned operation. | List names, document dates and the organization holding a missing record. An item being on this worksheet does not mean it is required for every request. |
| Supporting maintenance records | List the maintenance status information, equipment installation records or technical contacts you can provide. | If a maintenance provider holds the information, record the contact and the record requested; do not substitute a verbal assurance for a document. |
3. Keep a simple missing-record manifest
For every file, record the aircraft or operator it belongs to, its title, revision or date, who supplied it and where the original is held. Use one of four inventory labels: on hand, held by someone else, not located or status needs review.
Example folder labels
AIRCRAFT-A_equipment-list_revision-03.pdfOPERATOR_existing-authorization_issued-copy.pdfRECORDS-INDEX_missing-items.txt
Illustrative names only. A filename or inventory label does not establish that a document is current, applicable or approved.
Record missing information directly. Keep a note such as “equipment list requested from maintenance provider” instead of filling a technical fact from memory.
4. Confirm the scope before ordering
- Which specific authorizations and aircraft are included in this order?
- Is the work a new application, an update to existing documents or both?
- Which records can be reviewed now, and which must come from a third party?
- What remains unresolved before a delivery date can be confirmed?
Keep customer delivery planning separate from FAA review. Ask your specialist for a delivery date after the aircraft, scope and records have been reviewed.
When to share your files
Use this checklist privately while preparing your inquiry. Do not post aircraft records or personal documents in a public comment or contact message.
In the BizJetDocs order workflow, records uploads and requests to third parties begin after the order is confirmed and its deposit is paid. Use your order’s records checklist for the actual files requested; you do not need every example on this page for every order.
Official source and related reading
The FAA provides its own guide for documenting eligibility in a streamlined application. Use that guidance with the scope identified for your operation; this worksheet is not a substitute.
FAA Streamlined Part 91 Operational Approval Application Guide
Read the LOA package guide · MEL scope and records checklist
Ready to discuss the scope?
Review the Part 91 LOA package Ask a specialist
No eligibility determination or FAA approval is represented by this preparation checklist.